Reduce DSO, eliminate billing errors, and recover missed revenue — without hiring. Specialized operations built by freight industry veterans for brokers, 3PLs, and transportation companies.
Invoice Accuracy
POD Turnaround
Carrier Onboarding
Revenue Recovered
Days Sales Outstanding
28
Revenue Recovered
$42K
Invoice Accuracy
99.2%
Billing Errors
3
The Problem
Delayed PODs = Delayed Cash
Late PODs push back billing cycles and increase Days Sales Outstanding by weeks. Every day without a POD is a day your invoice can't go out.
Missed Accessorials = Lost Revenue
Detention, layover, TONU, and lumper fees go uncaptured when dispatch moves too fast. These charges never make it to the shipper invoice.
Invoice Errors = Disputes
Duplicate carrier charges, rate mismatches, and missing documentation create costly disputes that erode margins and damage shipper relationships.
AR Backlog = 60–90+ Day Delays
Aging invoices sit uncollected because your team is too stretched to follow up. Cash sits in your customers' accounts instead of yours.
What This Costs You In-House
Billing staff
$4K–$8K/mo
AR team
$4K–$8K/mo
Compliance & onboarding
$3K–$5K/mo
Missed revenue from errors
Unknown
Total monthly cost
$13K–$25K+/mo
ClearLane replaces and improves this entire function — at a variable cost that scales with your load volume. No fixed overhead, no hiring, no training.
The Solution
We manage the entire post-dispatch workflow — from delivery confirmation to cash collected. Your team focuses on moving freight.
1
Load Delivered
2
POD Chase
3
Carrier Invoice Audit
4
Pre-Billing Revenue Audit
5
Shipper Billing
6
AR & Collections
Services
Documentation
We retrieve proof-of-delivery documents from carriers, verify signatures and delivery details, and upload everything into your TMS — within 24 hours of delivery confirmation
Accounts Payable
Every carrier invoice is verified against rate confirmations before payment — including freight rates, accessorial charges, and duplicate detection. 99% accuracy target
Accounts Payable
Verified invoices are prepared for your AP team in your preferred format — customizable Excel reports or direct TMS upload, organized by payment priority. Same-day processing.
Accounts Receivable
Our dedicated AR team prepares and submits customer invoices with all supporting documentation attached — via email, customer portals, or EDI.
Accounts Receivable
Proactive monitoring of invoice aging, structured payment reminders, customer follow-up, dispute resolution, and weekly AR reports with aging analysis.
Revenue Recovery
Before every invoice goes out, we review the shipment file for missed billable charges — detention, layover, TONU, lumper fees, and rate discrepancies. Performance-based: you only pay 10-25% of what we recover. Zero risk.
Results
Every workflow is designed to reduce cost, eliminate errors, and surface revenue that dispatch missed. Our team is trained specifically on freight brokerage operations — rate confirmations, accessorial charges, TMS workflows, and billing dispute resolution. That specialization drives our accuracy rates.
Most clients begin with one high-pain-point service — POD chasing or invoice verification — and expand into full back-office management as trust is established.
Target across all billing
From delivery confirmation
FMCSA + insurance verification
Of previously missed billing
Packages
For brokers who need dedicated AP & AR support
For brokers scaling past 2,000 loads/month
Complete operational support — your team, on demand
How It Works
1
We plug into your existing systems — no migration, no disruption to your team.
2
A dedicated team trained on your workflows, rate structures, and key customers.
3
PODs chased, invoices verified, bills sent, cash collected — daily tasks handled.
4
Add loads, not headcount. Quality stays consistent at 99%+ as you grow.
Results That Speak
Verified across all carrier and shipper billing
From delivery confirmation to TMS upload
FMCSA authority + insurance verified and activated
Trust & Security
Back-office operations cover everything that happens after dispatch books a load: collecting proof-of-delivery documents from carriers, verifying carrier invoices against rate confirmations, preparing and sending shipper invoices, managing accounts receivable and collections, monitoring carrier compliance, and auditing for missed billable charges like detention, layover, and TONU fees. These tasks are critical to cash flow but pull your team away from moving freight.
ClearLane provides six core services: POD and document chase with 24-hour turnaround, carrier invoice verification and AP audit with a 99% accuracy target, carrier billing preparation, shipper billing and invoicing, AR management and collections, and pre-billing revenue recovery audits. Services are available individually or as bundled packages — Core Financial Workflow, Financial Operations, or Full Back-Office.
ClearLane uses volume-based, per-load pricing that scales with your freight volume. There are no fixed monthly fees for the Core and Financial Operations tiers — you pay based on load count. Pre-billing revenue audits are performance-based: you only pay a percentage of the revenue ClearLane recovers. This means the service pays for itself.
Most brokerages go live within 2 to 3 weeks. ClearLane connects to your existing TMS, trains a dedicated team on your workflows and rate structures, and begins processing. No system migration is required.
In-house billing, AR, and compliance staff typically cost $13K to $25K per month in salary alone — before factoring in training, turnover, software, and management overhead. ClearLane replaces that fixed cost with variable per-load pricing, a team trained specifically on freight brokerage operations, and a 99% accuracy target. You scale load volume without scaling headcount.
Yes. ClearLane provides outsourced bookkeeping as a standalone add-on service. The dedicated bookkeeping team handles bank reconciliation, transaction categorization, AP and AR recording, credit card reconciliation, and month-end close inside your existing accounting software — QuickBooks, Xero, FreshBooks, or Sage. This is a natural extension of the AP and AR work ClearLane already handles.
Get Started
We'll analyze your recent loads and show you exactly where billable charges are being missed — detention, layover, TONU, rate discrepancies. Free assessment, no commitment.
