Services
Start with one service, expand later. Every service runs inside your TMS and operates as an extension of your team, not a replacement. Together they cover your back office, the administrative side of the business, end to end. ClearLane runs these as one outsourced back office for logistics companies: freight brokers, 3PLs, trucking companies, freight forwarders and NVOCCs.
Documentation
Every delayed POD is a delayed invoice. Our team chases, verifies, and uploads proof-of-delivery documents so your billing team never waits.
Target Turnaround
Accuracy Target
POD Retrieval Timeline
1
0h
Load delivered
2
2–6h
Carrier outreach
3
6–18h
POD received & verified
✓
<24h
POD received & verified
Errors Caught — Invoice #4821
-$1,240
-$720
-$350
-$200
Total savings on this invoice
$2,510
Accounts Payable
Every carrier invoice verified against rate confirmations before payment. We catch overpayments, duplicates, and fraudulent billing.
Accuracy Target
Processing
Accounts Receivable
Dedicated AR team prepares and submits customer invoices with all supporting documentation attached and tracked.
Billing Workflow
1
POD received
Document verified & stored
2
Invoice prepared
Matched to rate conf.
3
Submitted
Portal / email / EDI
4
Tracked
Status updated in TMS
The turnaround and accuracy standards quoted across these services are defined with their formulas and exclusions: how we measure it. Terminology is in the freight back-office glossary.
AR Aging Distribution
↓ 30%+ DSO reduction within 90 days (benchmark target)
Collections
Stop watching invoices age into oblivion. Our AR team monitors, follows up, and resolves disputes before they become write-offs.
DSO Reduction
Reporting
Compliance
Every carrier verified and compliant before hauling freight. Ongoing monitoring catches insurance lapses, revocations, and safety issues.
Onboarding Turnaround
Monitoring
Carrier Onboarding Checklist
Verified
Verified
Verified
Verified
Verified
Active
Recovered Revenue — Sample Audit (500 loads)
$12,800
$6,400
$5,250
$4,750
$5,250
Total recoverable revenue
$34,450
You only pay a % of what we recover. Zero risk.
Revenue Recovery
This is where we find money you didn’t know you were losing. Before every invoice goes out, we review for missed billable charges.
Performance-based pricing: 10-25% of additionally captured revenue. If we don’t find missed charges, you pay nothing for this service.
Of Recovered Revenue
Performance-Based
Financial Recordkeeping
Keep your books clean without hiring an in-house bookkeeper. ClearLane’s dedicated bookkeeping team handles the day-to-day financial recordkeeping that keeps your accounting accurate and your CPA happy: bank reconciliation, transaction categorization, AP and AR recording, credit card reconciliation, and month-end close.
Dedicated
Bookkeeper Assigned
Monthly
Reconciliation Cycle
1
Transactions recorded
2
Bank accounts reconciled
3
Payments applied
4
Credit cards reconciled
5
Month-end close
QuickBooks
Xero
FreshBooks
Sage
Owner Reporting — Sample Package
3 entities
1 consolidated
Weekly
Quarterly
Monthly
Delivery cadence
Per SOP
One package for owners, boards, shareholders, and lenders. Learn more →
Ownership Reporting
Independent reporting for owners, boards of directors, advisory boards, shareholders, and lenders. A dedicated team builds per-entity and combined statements across your related companies and delivers them weekly, monthly, or quarterly, per your SOP. When a deal is on the table, the same team prepares acquisition validation for buyers and sale packages for sellers.
The judgment layer on top of the reporting is available too: fractional CFO services for trucking and logistics, led by ClearLane’s founder, in a limited number of engagements.
Built for multi-entity operations: brokerage, trucking, and warehouse entities reported separately and combined.
AR Aging Distribution
↓ 30%+ DSO reduction within 90 days (benchmark target)
Finance Leadership
A senior freight finance head a few days a month, for the moments that carry real money: a bank asking for projections and covenant reporting, a buyer opening diligence, a capital raise, or a margin question nobody has time to answer. Limited engagements, led by the founder. Learn more →
DSO Reduction
Reporting
ClearLane integrates with all major freight brokerage TMS platforms including McLeod, TMW, Aljex, MercuryGate, Tai TMS, Turvo, and others. The team works directly inside your TMS using dedicated credentials. No system migration or data export required.
ClearLane targets POD retrieval and TMS upload within 24 hours of delivery confirmation. This matters because every day a POD sits uncollected is a day your shipper invoice can’t go out, directly increasing Days Sales Outstanding.
ClearLane targets 99% accuracy across all carrier invoice verification. Every invoice is checked against the rate confirmation for freight rates, accessorial charges, fuel surcharges, and duplicate detection before it’s approved for payment.
Yes. Most clients start with one high-pain-point service (typically POD chase or carrier invoice verification) and expand into additional services as trust is established. ClearLane’s modular design means you can add or remove services based on your current needs.
A pre-billing revenue audit reviews every shipment file before the shipper invoice goes out, checking for missed billable charges: detention, layover, TONU, lumper fees, and rate discrepancies between the rate confirmation and what was actually invoiced. ClearLane’s audit is performance-based: you only pay 10 to 25% of the revenue recovered. If nothing is recovered, you pay nothing.
ClearLane handles day-to-day financial recordkeeping for freight brokers: bank account reconciliation, transaction categorization, AP and AR recording in your accounting software, credit card reconciliation, and month-end reconciliation. The bookkeeping team works inside your existing accounting software: QuickBooks, Xero, FreshBooks, or Sage. This service does not include financial statement preparation, payroll, tax filing, or accounting judgments. Those responsibilities stay with your CPA.
Bookkeeping is a standalone add-on service available alongside any ClearLane package. You can add it to Start With One Function, Financial Back Office, or Full Back Office, or use it on its own. It is delivered by a dedicated bookkeeping team that is separate from the freight operations team.
Get Started
Most clients begin with POD chasing or invoice verification, then grow into full back-office management.
