Trucking Companies
When you bill your own freight, getting paid depends on clean paperwork and fast follow-up. We handle invoicing, POD submission, detention claims, and the bookkeeping behind it.
The carrier back office
For a trucking company that bills its own freight, cash flow lives and dies on documentation. The load is delivered, but payment waits on a clean invoice, the right POD, and someone following up. We run that side so your dispatchers, drivers, and owners are not chasing paperwork. The administrative side of getting paid, handled. Add outsourced bookkeeping so settlement and your books stay current as you add trucks.
Carriers weighing a factoring line against a broker quick pay program can run both through the quick pay vs factoring cost calculator.
DSO Reduction
Reporting
POD Chase
Brokers and shippers pay on the paperwork, and the paperwork is where carriers lose time. A POD submitted late or to the wrong place restarts the clock. Detention that the driver earned never gets claimed because nobody filed it with the backup.
Invoices go out but follow-up does not happen, so balances age. For a carrier, that gap is the difference between covering this week’s fuel and payroll or waiting on money you have already earned.
A delivered load is not the same as a paid load.
A POD sent late or to the wrong place restarts the payment clock. We submit it clean the day the load delivers.
Detention the driver earned goes unbilled when nobody files it with backup. We capture and submit it.
Invoices go out but follow-up does not, so balances sit. We chase open balances on a schedule.
When settlement and bookkeeping lag, you lose sight of your cash position. We keep them current.
We map who you bill, how they pay, and where documents get stuck.
A dedicated team learns your customers and billing requirements. About 2 to 3 weeks.
Invoicing, POD submission, claims, and follow-up run on every load.
Add trucks and lanes without adding office staff.
The result is a back office that gets you paid faster:
We work inside the systems you already use to dispatch, bill, and keep your books, with no new platform to learn.
McLeodTMWAljexMercuryGateTaiTurvo
Yes. A dedicated team handles your invoicing end to end: building the invoice, attaching the POD and required backup, sending it the way each customer wants it, and following up until it is paid. You stay in control of rates and customers. We run the process that turns a delivered load into deposited cash.
On the carrier side, accounts receivable (AR) management and compliance and onboarding are the usual first handoffs. See the freight back-office benchmarks for where your numbers should sit.
Yes, and it is one of the first places carriers see a difference. Detention, layover, and other accessorials only get paid when they are filed correctly with the supporting documentation. We capture those charges and submit them with the backup brokers and shippers require, so money you earned does not get left on the table because nobody filed it.
Yes. Settlement and bookkeeping are offered alongside billing, working inside QuickBooks, Xero, FreshBooks, or Sage. That keeps your invoicing and your books connected, so your cash position reflects reality without you reconciling it by hand.
Payment speed depends on your customers’ terms, but the paperwork is the part you control, and that is what we tighten. Clean invoices, correct PODs submitted the first time, and consistent follow-up remove the delays that are self-inflicted. We will not promise a customer pays faster than their terms, but we remove the reasons they pay later than they should.
Faster payment comes from submitting clean invoices quickly with the POD attached, billing detention and accessorials that are documented, and following up on aging invoices. The biggest lever is closing the gap between delivery and a complete, submitted invoice.
It covers invoicing brokers and shippers, POD submission, detention and accessorial claims, customer and carrier document management, settlement support, and bookkeeping, so drivers and dispatch are not buried in paperwork.
Detention and accessorials are billable only when they are documented when they happen, with driver notes, timestamps, or gate records. A pre-billing review catches these before the invoice goes out, so the charge is captured instead of absorbed.
Pricing is scope-based and scales with load count, so it tracks the work rather than a fixed salary, and typically costs less than an equivalent in-house administrative hire.
Accurate invoices with the right backup so customers pay without disputes.
Consistent follow-up so the money you earned does not sit in aging.
Settlement and books kept current in QuickBooks, Xero, FreshBooks, or Sage.
Get Started
Most clients begin with POD chasing or invoice verification, then grow into full back-office management.
