Platform
We combine trained freight operations specialists with purpose-built automation tools to increase throughput, accuracy, and speed on every load.
Operations powered by technology
Not just people.
Current Stack
Carrier outreach is triggered automatically based on delivery confirmation timestamps in your TMS. No manual follow-up needed. The system starts chasing the moment a load is delivered.
System Status
Trigger on delivery confirmation
Escalation after 6h, 12h, 24h
Multi-channel: email + phone
System Status
POD & BOL field extraction
PODs, BOLs, and carrier invoices are processed through optical character recognition to extract key data, reducing manual data entry and speeding up verification.
Rules-based detection flags potential double-billing from carriers before payment is approved. Catches duplicates that manual review often misses, especially at volume.
System Status
System Status
System Status
Aging thresholds: 30 / 60 / 90d
Infrastructure
Our technology infrastructure ensures quality stays consistent whether you’re moving 2,000 or 20,000 loads per month.
Every invoice passes through automated validation rules before human review: rate matching, duplicate detection, and accessorial verification happen instantly, not manually.
PODs, BOLs, and carrier invoices are extracted, matched, and organized automatically. Your team gets clean data in your TMS, not a pile of PDFs to sort through.
Track billing status, AR aging, compliance alerts, and team performance from a single view. Weekly reports are generated automatically. No chasing your back office for updates.
Why It Matters
vs. manual-only operations
More loads processed per team member means better economics for you: automation handles the repetitive work so specialists focus on edge cases.
billing accuracy target
Automation catches what humans miss, especially at volume. OCR, duplicate detection, and rules engines layer over human review for 99%+ accuracy.
invoice processing
Same-day turnarounds on invoice verification and billing prep. Automated triggers mean work starts the moment delivery is confirmed, not the next morning.
Our tooling sits inside your TMS and workflows, not alongside them. That depth of integration creates reliability and consistency that generic back-office vendors can’t replicate.
ClearLane uses OCR-powered document extraction to read and categorize proof-of-delivery documents, carrier invoices, bills of lading, and rate confirmations. Documents are automatically parsed, matched to the correct load in your TMS, and flagged for any discrepancies, reducing manual data entry and catching errors that human-only review misses.
Every carrier invoice is checked against a database of previously processed invoices using load number, carrier name, date, and amount matching. If a potential duplicate is detected, it is flagged for review before payment is approved. This prevents double-payments that are common when carriers resubmit invoices or when multiple team members process the same load.
No. ClearLane is not a TMS. It works inside your existing TMS. Your team continues using the same system for dispatch, load management, and customer relationships. ClearLane’s operations team logs into your TMS with dedicated credentials and handles the post-dispatch workflow: POD retrieval, invoice verification, billing, and collections.
ClearLane continuously monitors each carrier’s FMCSA authority status, insurance certificates, and safety ratings. When a carrier’s insurance is about to expire, their authority is revoked, or their safety rating changes, the system generates an alert so the issue is addressed before you dispatch another load with that carrier.
Yes. Because ClearLane operates directly inside your TMS, every action is visible to your team: PODs uploaded, invoices verified, bills submitted, AR notes logged. You also receive weekly performance reports with key metrics including POD turnaround time, invoice accuracy rate, AR aging analysis, and revenue recovered through pre-billing audits.
Yes. ClearLane’s dedicated bookkeeping team works directly inside your existing accounting software: QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, or Sage. They record transactions, categorize expenses, reconcile bank and credit card statements, and complete month-end close within your platform. No data migration or new software is required.
Get Started
We'll walk you through exactly how the tooling integrates with your TMS and show you the workflows live.
