Shipper Billing
Getting invoices out fast and right is where cash flow starts. ClearLane runs shipper billing and invoicing for freight brokers, 3PLs, trucking companies, and freight forwarders: same-day invoices built from the rate confirmation, with accessorials, PO numbers, and backup documents attached, submitted by email, portal, or EDI the way each customer requires.
Billing
Every customer bills differently: consolidated weekly invoices, one invoice per load, portal submission with reference fields that must match exactly, or EDI 210 with the right qualifiers. We document the billing rules per customer and apply them on every invoice, so the format that gets paid fastest is the format that goes out every time.
Not sure which document settles which dispute? The freight billing document reference covers the BOL, POD, rate confirmation, and the rest of the billing packet.
Billing Accuracy
Reporting
An invoice that goes out late, or goes out wrong, sits in a shipper accounts payable (AP) queue or bounces back for correction. Missing PO numbers, wrong accessorials, or absent paperwork are the usual culprits. Every correction cycle adds days before you see the money.
When billing is a bottleneck, even profitable loads tie up cash longer than they should. Getting the invoice out same day and right the first time is what keeps cash moving.
The numbers behind it are stubborn. Industry data puts freight invoice error rates in the 5 to 10 percent range at busy brokerages, and each errored invoice adds a correction cycle of a week or more. At 4 million dollars in monthly billings, a two-day billing delay alone ties up roughly 260,000 dollars in receivables that should already be moving. None of it shows up on a report as a loss. It shows up as DSO.
We map your billing workflow, customer requirements, and where invoices get held up today.
We connect to your existing TMS and accounting system. No migration, no new platform to learn.
Your dedicated team builds and submits invoices daily, attaches the right backup, and works any billing exceptions before they become disputes.
Volume grows without adding headcount to your billing desk. The desk just keeps pace.
Invoices that go out same day and land right the first time get paid sooner. Fewer corrections mean fewer disputes and less time chasing AP. Clean billing is the front end of a healthy DSO, money you earned showing up when it should instead of weeks later.
What good looks like: invoices out the same day the POD lands, first-pass accuracy at 99 percent or better, disputes under 2 percent of invoices, and billing that never becomes the reason payment is late. That is the standard the desk is built to hold, load after load.
Once shipper invoices go out, the transactions flow into your accounting system. Add outsourced bookkeeping so every invoice is recorded and reconciled.
We work inside the platforms you already run, with no migration and no new software to learn.
McLeodTMWAljexMercuryGateTaiTurvo
Our goal is to invoice the same day a load is ready to bill, once the POD and paperwork are in. The sooner a clean invoice reaches the shipper, the sooner the payment clock starts and the lower your DSO stays. We work billing daily rather than in end-of-week batches.
Usually a missing PO number, a wrong or missing accessorial, or absent backup like the POD. Shippers route those to a correction queue, which adds days. Building the invoice right the first time, with the references and documents each customer requires, prevents most of it.
Yes. ClearLane builds and submits invoices inside the systems you already use, including McLeod, TMW, Aljex, and others. There is no migration and no new platform for your team to learn.
Yes. Many shippers have specific billing portals, reference formats, and backup requirements. We build to each customer’s rules so invoices are accepted on the first pass rather than kicked back for rework.
Yes. Bookkeeping is a standalone add-on delivered by a separate dedicated team inside QuickBooks, Xero, FreshBooks, or Sage. As shipper invoices are issued, it keeps those transactions recorded and reconciled.
Cut DSO and collect faster with a managed AR desk that works every open invoice.
See how POD, AP audit, billing, AR, compliance, and bookkeeping fit together.
Get Started
Most clients begin with POD chasing or invoice verification, then grow into full back-office management.
